> For the complete documentation index, see [llms.txt](https://knowledgebase.flaik.com/flaik-knowledge-base/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://knowledgebase.flaik.com/flaik-knowledge-base/for-administrators/season-switchover-blue-banner/set-up-your-new-season.md). # Set up your new season Creating your upcoming season in flaik is the first step in a two-part process to get prepared for your next busy season. This banner will prompt your account holder three months prior to your season end date. Don't worry, you will still have full access to your current season after you complete this first step. ## **Upcoming Season Setup** You are nearing the end of your season and starting to think to the next. In this article, we will cover how to set up your new season so the flaik users at your resort will have access to the upcoming season. Three months before the season ends, a blue banner will appear on the screen of your resort’s designated account holder. ![This blue banner will appear for the account holder 3 months before the end of the current season.](https://3412627069-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fdh5JD0cdH4KWbjolN2Aa%2Fuploads%2F4Y5bgsT2071JkJjV0PUK%2Fset%20up%20your%20next%20season.png?alt=media\&token=b09292c2-05fa-49c1-9b8f-89b23f93457c) Click the **Set up my season** button and you will be led through a review of your resort’s flaik configuration and asked to edit as needed. ![](https://3412627069-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fdh5JD0cdH4KWbjolN2Aa%2Fuploads%2FfwfsrRI5BDcUDcFy9BF4%2FLet's%20get%20you%20set%20up.png?alt=media\&token=fd5441d2-15c2-4318-add2-1a037ad0a6f6) The clickthrough is divided into 4 simple steps: ![](https://3412627069-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fdh5JD0cdH4KWbjolN2Aa%2Fuploads%2FUUPlVOmrREy4rTgv3JkL%2F1%20Four%20clickthrough%20steps.png?alt=media\&token=1aa6cb62-19a2-4ca2-92cf-5d80788f8485) {% hint style="info" %} Throughout this process, you can click **Cancel** at any point. This will return you back to flaik without creating a new season. {% endhint %} ### **1. The basic details** This first page will allow you to edit your resort name, address, season start and end date as well as the nominated flaik support contact. The support contact will be the point-person at your resort for instructors and other staff who have questions about flaik. ![](https://3412627069-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fdh5JD0cdH4KWbjolN2Aa%2Fuploads%2FsDLUkuJ7oDRvWcnBrXmj%2F1-2%20The%20basic%20details.png?alt=media\&token=a19b5ca5-e5b6-4f21-9faf-955a2e49a2ae) #### Usable date ranges For your season's start and end date, you will have a specific range of dates you can select based on your resort's location (Northern or Southern Hemisphere) and the type of operations you will be running (winter or summer). Here's a breakdown of the date ranges available: | | Winter | Summer | | ------------------- | ---------------------------- | ---------------------------- | | Northern Hemisphere | July 1st to June 30th | January 1st to December 31st | | Southern Hemisphere | January 1st to December 31st | July 1st to June 30th | Seasons are limited to a maximum of 12 months in duration, so we will provide a range of dates that are the most relevant for your operation. ### **2. Employment types** Here you can update your Employment Types. Employment types relate to the level of commitment a certain staff member is making to your resort. These will be used through Hiring, Availability, and Staff Management. ![](https://3412627069-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fdh5JD0cdH4KWbjolN2Aa%2Fuploads%2FfcsFR9wArFsRGzxxTKTE%2F1-3%20Employment%20Types.png?alt=media\&token=7b86960c-ef65-480a-b4bd-622fdf06e6c7) ### **3. Job titles** Edit your job titles in this section. Add or remove job titles based on the changes you have made. Job titles are linked to staff profiles, job postings, and availability. Pro tip: keep the number down and it will be easier to sort later. ![](https://3412627069-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fdh5JD0cdH4KWbjolN2Aa%2Fuploads%2FurFiNYpZkVG8o0NDguON%2F1-4%20Job%20Titles.png?alt=media\&token=612840c0-6392-4d8e-860e-f14231f62a36) ### **4. Staff groups** The final step is to edit your staff groups. Staff Groups are a way of grouping instructors together throughout flaik so that you can easily filter for them. You can have as many staff groups as you like and an instructor can belong to as many groups as needed. ![](https://3412627069-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fdh5JD0cdH4KWbjolN2Aa%2Fuploads%2FkIe0ZdGs7ObugLcTvoGf%2F1-5%20Staff%20Groups.png?alt=media\&token=eb07bd7e-3260-4403-a0ca-ed63eb6cd01e) ### **5. Submit** That’s it! Click **Submit**, and your upcoming season will now be accessible. ![](https://3412627069-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fdh5JD0cdH4KWbjolN2Aa%2Fuploads%2FeAdAzpiBBkLQsLeOle7D%2F1-6%20Submit%20\(still\).png?alt=media\&token=ef0619e4-364a-4c16-85c4-225cb27a8625) You can switch to the upcoming season by using the [season selector](/flaik-knowledge-base/for-sups-managers/site-navigation/navigating-between-seasons.md). {% hint style="info" %} When using the Blue Banner process to copy to a new season: * Incentive Metrics do not copy automatically, they must be set up each season. * Program task dates are cleared during the copy process and must be re-selected. * Classes and other data carry over, but date-specific fields are reset. {% endhint %} {% hint style="success" %} 🙌 You have just completed the first step of setting up your new season! Your current season will remain active until you complete the next - and final - step: [sorting your staff](/flaik-knowledge-base/for-administrators/season-switchover-blue-banner/sort-your-staff.md). {% endhint %} --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com. ## Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter: ``` GET https://knowledgebase.flaik.com/flaik-knowledge-base/for-administrators/season-switchover-blue-banner/set-up-your-new-season.md?ask=&goal= ``` `ask` is the immediate question: it should be specific, self-contained, and written in natural language. `goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.