5 | Payroll Reconciliation and Post-Export Adjustments

This guide is for accounting or payroll staff responsible for reconciling payroll data after the flaik export has been sent. It covers key expectations, manual processes, and reporting tools.

Overview

flaik generates and exports finalized payroll data to your payroll system as a flat .CSV file. Once that file is uploaded, flaik has no knowledge of what data the payroll provider accepted or how it was processed.

If any changes are made after the export:

• They must be updated in both flaik and your payroll system

• flaik does not export incremental updates or edits to past records

Guidelines for Post-Export Changes

• If a pay line was missed, entered incorrectly, or needs to be updated:

  • Make the correction in flaik (Timekeeping > Adjust Records)

  • Make the exact same correction manually in your payroll system

• Do not rely on re-exporting the same date in flaik unless coordinated with your payroll team, as it may overwrite or duplicate values

Timekeeping Dashboard Reports

Use flaik’s Timekeeping Dashboard to:

• View pay line details for a specific date range or instructor

• Filter by activity type or incentive

• Verify that final hours and pay match what has been uploaded

Best Practices

• Archive a copy of each payroll .CSV file you upload to your payroll system

• Keep a record of the dates and amounts included in each transfer

• Compare your payroll provider’s summary to flaik’s export totals to catch discrepancies early

• If there are regular adjustments post-export, consider implementing a formal reconciliation checklist

Limitations to Be Aware Of

• flaik does not retain historical snapshots of what was sent

• The system reflects the current state of data—if it changes later, the original version is not recoverable

• Exporting the same date again will reflect any changes made since the original export