> For the complete documentation index, see [llms.txt](https://knowledgebase.flaik.com/flaik-knowledge-base/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://knowledgebase.flaik.com/flaik-knowledge-base/for-it-specialists/payroll-export-configuration/5-or-payroll-reconciliation-and-post-export-adjustments.md). # 5 | Payroll Reconciliation and Post-Export Adjustments This guide is for accounting or payroll staff responsible for reconciling payroll data after the flaik export has been sent. It covers key expectations, manual processes, and reporting tools. ### Overview flaik generates and exports finalized payroll data to your payroll system as a flat .CSV file. Once that file is uploaded, flaik has no knowledge of what data the payroll provider accepted or how it was processed. If any changes are made after the export: * They must be updated in **both** flaik and your payroll system * flaik does **not** export incremental updates or edits to past records ### Guidelines for Post-Export Changes * If a pay line was missed, entered incorrectly, or needs to be updated: * Make the correction in **flaik** (Timekeeping > Adjust Records) * Make the exact same correction manually in your **payroll system** * Do **not** rely on re-exporting the same date in flaik unless coordinated with your payroll team, as it may overwrite or duplicate values ### Timekeeping Dashboard Reports Use flaik’s **Timekeeping Dashboard** to: * View pay line details for a specific date range or instructor * Filter by activity type or incentive * Verify that final hours and pay match what has been uploaded ### Best Practices * Archive a copy of each payroll .CSV file you upload to your payroll system * Keep a record of the dates and amounts included in each transfer * Compare your payroll provider’s summary to flaik’s export totals to catch discrepancies early * If there are regular adjustments post-export, consider implementing a formal reconciliation checklist ### Limitations to Be Aware Of * flaik does not retain historical snapshots of what was sent * The system reflects the current state of data—if it changes later, the original version is not recoverable * Exporting the same date again will reflect any changes made since the original export --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com. ## Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter: ``` GET https://knowledgebase.flaik.com/flaik-knowledge-base/for-it-specialists/payroll-export-configuration/5-or-payroll-reconciliation-and-post-export-adjustments.md?ask=&goal= ``` `ask` is the immediate question: it should be specific, self-contained, and written in natural language. `goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.