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# Cardrona 1.0

### Overview

<table data-header-hidden><thead><tr><th></th><th></th><th data-hidden></th></tr></thead><tbody><tr><td><strong>Payroll System</strong> </td><td>Pay Global</td><td></td></tr><tr><td><strong>Transfer Method</strong></td><td>fortnightly (2 weeks of data to be included in extract)</td><td></td></tr><tr><td><strong>Frequency</strong></td><td>Currently Manual, awaiting SFTP</td><td></td></tr><tr><td><strong>File Naming Conventions</strong></td><td> Date file generated, business unit, system "29042022CardronaFlaik"</td><td></td></tr></tbody></table>

### Custom Fields

| Field Name     | Source        |   |
| -------------- | ------------- | - |
| PayCode        | Paid Activity |   |
| RateCode       | Paid Activity |   |
| CostCenterCode | Paid Activity |   |

### Payroll Export Requirements

#### Payroll Requirements/Analysis File&#x20;

<https://docs.google.com/spreadsheets/d/1Ylk-5ioKwLBX_NUxVG8xL6cKW0kXX-BL/edit?usp=sharing&ouid=117812218641190502549&rtpof=true&sd=true>

**Benefit Days** - To allow the payroll system to track benefit days worked an extra line is required in the payroll file for each instructor for each day worked with the paycode = WRKD and the quantity = 1 (no time minimum)&#x20;

**Allowances** - the allowance is an additional allowance paycode on an activity that creates a line in the payroll file with the allowance paycode and the hours worked. This paycode then drives a hourly commission rate that is set up in the payroll system (Ex A1 adds $1 an hour, A2 adds $2 an hour in their payroll system)&#x20;

**Holiday** - They would like a different paycode to be sent on the holiday to flag time and a half to be paid in the payroll system. There is only one holiday day in the ski season. If this is not possible suggested workarounds are:

**WORKAROUNDS**

1. Set up a second set of products with the holiday paycode
2. Intercept the pay file and manually replace the paycode (they are concerned about security)
3. Override the paycode in the payroll system

**Leading Zeroes** - Leading Zeroes on pay codes must persist 001&#x20;

**Commissions** - total daily commission amount for an instructor should be sent in a line with Paycode = EXTRA, Quantity = 1 and the commission amount in dollars in the RateAmount = $commission&#x20;

**Header** - Do not include a header in the payroll file Pay Period - the extract should include the data for the previous 2 weeks

### File Format

| Field Name      | source / flaik field                                                                                                                  |
| --------------- | ------------------------------------------------------------------------------------------------------------------------------------- |
| EmployeeCode    | Payroll ID                                                                                                                            |
| PayCode         | Add a field on paid activity for resort to enter this                                                                                 |
| Quantity        | <p>Hours Worked if it is an hourly paycode<br>1 - if it is the benefit day paycode WRKD<br>1 - if it is a commission type paycode</p> |
| RateCode        | Add a field on paid activity for resort to enter this                                                                                 |
| CostCentreCode  | Add a field on paid activity for resort to enter this                                                                                 |
| Date            | Activity Date                                                                                                                         |
| RateAmount      | Total Commission in Dollars                                                                                                           |
| Factor          | Blank                                                                                                                                 |
| TotalAmount     | Blank                                                                                                                                 |
| Recalculate     | Blank                                                                                                                                 |
| ReasonCode      | Blank                                                                                                                                 |
| JobCode         | Blank                                                                                                                                 |
| Reduce Quantity | Blank                                                                                                                                 |
| Leave date end  | Blank                                                                                                                                 |

### Allowance Code

<table><thead><tr><th>Allowance Code</th><th>Description</th><th width="150">Factor</th><th>Unit Rate</th></tr></thead><tbody><tr><td>1</td><td>Ordinary Time</td><td>1</td><td>0</td></tr><tr><td>006B</td><td>PH Hours Worked @T1.5</td><td>1.5</td><td>0</td></tr><tr><td>A1</td><td>Allowance $1</td><td>1</td><td>1</td></tr><tr><td>A2</td><td>Allowance $2</td><td>1</td><td>2</td></tr><tr><td>A20</td><td>Allowance 20c</td><td>1</td><td>0.2</td></tr><tr><td>A3</td><td>Allowance $3</td><td>1</td><td>3</td></tr><tr><td>A3.4</td><td>Allowance $3.40</td><td>1</td><td>3.4</td></tr><tr><td>A35</td><td>Allowance $35</td><td>1</td><td>35</td></tr><tr><td>A40</td><td>Allowance $40</td><td>1</td><td>40</td></tr><tr><td>A5</td><td>Allowance 50c</td><td>1</td><td>0.5</td></tr><tr><td>EXTRA</td><td>Extras</td><td>1</td><td>0</td></tr></tbody></table>


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