> For the complete documentation index, see [llms.txt](https://knowledgebase.flaik.com/flaik-knowledge-base/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://knowledgebase.flaik.com/flaik-knowledge-base/for-it-specialists/payroll-export-configuration/resort-specific-info/cardrona-pay-global/cardrona-1.md).

# Cardrona 2023 TEMP Solution

### <mark style="color:red;">IMPORTANT NOTE -> Incentives hidden from instructors</mark>

* Cardrona's incentive pay will not be shown to instructors in flaik
* Their incentives will not be setup in the User Interface Admin Area
* All of their incentive logic will be hardcoded in the payroll export
* New or changed to Paid Activities will not be picked up in the payroll export

**REASONS FOR CONDRONA's NON-STANDARD CONFIG**

* &#x20;TBA [David Wood](mailto:undefined)

**CHANGES FOR THE 2023/2034 SEASON**

* TBA [David Wood](mailto:undefined)

### Overview

<table data-header-hidden><thead><tr><th></th><th></th><th data-hidden></th></tr></thead><tbody><tr><td><strong>Payroll System</strong> </td><td>Pay Global</td><td></td></tr><tr><td><strong>Transfer Method</strong></td><td>fortnightly (2 weeks of data to be included in extract)</td><td></td></tr><tr><td><strong>Frequency</strong></td><td>Currently Manual, awaiting SFTP</td><td></td></tr><tr><td><strong>File Naming Conventions</strong></td><td> Date file generated, business unit, system "29042022CardronaFlaik"</td><td></td></tr></tbody></table>

### Custom Fields

| Field Name     | Source                   |   |
| -------------- | ------------------------ | - |
| PayCode        | Paid Activity, Incentive |   |
| RateCode       | Paid Activity            |   |
| CostCenterCode | Paid Activity            |   |

### Payroll Export Requirements

#### Payroll Requirements/Analysis File&#x20;

<https://docs.google.com/spreadsheets/d/1PiRe8dpyOh8p8i_s3PZZ-XcBH_m2f34m/edit?usp=sharing&ouid=117812218641190502549&rtpof=true&sd=true>

### **Benefit Days**&#x20;

To allow the payroll system to track benefit days worked an extra line is required in the payroll file for each instructor for each day worked with the Paycode = WRKD and the quantity = 1&#x20;

**SETUP:** None, hardcoded on payroll export

### Hourly Guest Headcount Incentive (WORKAROUND)

**Paycode = EXTRA**

Requirements not currently met by flaik:

1. First student does not count towards head count calculation
2. Head count is normally a flat rate on the entire lesson but Cardrona requires it to be applied hourly

SETUP: This will be hardcoded in payroll export

### **Allowances -> Staff Base Incentives**

<mark style="color:red;">**NOTE: for 2023 this will be hardcoded in the payroll export and not configured in the app**</mark>

The allowance is an hourly subsidy paid to instructors on some lessons to compensate them for using their own equipment. An allowance incentive needs to create a separate line in the payroll file  with the allowance paycode and the number of hours is should be applied.&#x20;

A **Staff Base Incentive** needs to be setup for each Allowance with the related paycode and then added to the relevant Paid Activities. This paycode then drives a hourly commission rate that is set up in the payroll system (Ex A1 adds $1 an hour, A2 adds $2 an hour in their payroll system) Paycode = corresponding Pay Global paycode.

<figure><img src="https://3412627069-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fdh5JD0cdH4KWbjolN2Aa%2Fuploads%2FsxRmgig0HvXX9Rfty7Yv%2Fimage.png?alt=media&amp;token=8c89da71-d04f-406c-b327-852505340b9b" alt=""><figcaption></figcaption></figure>

### **Flat Rate Lesson Incentives (Paycode = EXTRA)**

<mark style="color:red;">**NOTE: for 2023 this will be hardcoded in the payroll export and not configured in the app**</mark>

SETUP: These need to be setup with the paycode EXTRA to get pulled properly into the payroll system

<figure><img src="https://3412627069-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fdh5JD0cdH4KWbjolN2Aa%2Fuploads%2F50jP4MWGFKWbW43gQXsl%2Fimage.png?alt=media&amp;token=2ff191fe-8a4f-4ae1-aeb9-96135036bf52" alt=""><figcaption></figcaption></figure>

## **OTHER NOTES**

**Leading Zeroes** - Leading Zeroes on pay codes must persist 001&#x20;

**Commissions** - total daily commission amount for an instructor should be sent in a line with Paycode = EXTRA, Quantity = 1 and the commission amount in dollars in the RateAmount = $commission&#x20;

**Header** - Do not include a header in the payroll file Pay Period - the extract should include the data for the previous 2 weeks

## File Format

| Field Name      | source / flaik field                                                                                                                  |
| --------------- | ------------------------------------------------------------------------------------------------------------------------------------- |
| EmployeeCode    | Payroll ID                                                                                                                            |
| PayCode         | Add a field on paid activity for resort to enter this                                                                                 |
| Quantity        | <p>Hours Worked if it is an hourly paycode<br>1 - if it is the benefit day paycode WRKD<br>1 - if it is a commission type paycode</p> |
| RateCode        | Add a field on paid activity for resort to enter this                                                                                 |
| CostCentreCode  | Add a field on paid activity for resort to enter this                                                                                 |
| Date            | Activity Date                                                                                                                         |
| RateAmount      | Total Commission in Dollars                                                                                                           |
| Factor          | Blank                                                                                                                                 |
| TotalAmount     | Blank                                                                                                                                 |
| Recalculate     | Blank                                                                                                                                 |
| ReasonCode      | Blank                                                                                                                                 |
| JobCode         | Blank                                                                                                                                 |
| Reduce Quantity | Blank                                                                                                                                 |
| Leave date end  | Blank                                                                                                                                 |

## Allowances, Rate Codes, Cost Centres

{% embed url="<https://docs.google.com/spreadsheets/d/1oEHqWy7IVvNC_2xAnZ-gF7GMkn0z4g4k/edit?usp=share_link&ouid=117812218641190502549&rtpof=true&sd=true>" %}

NEW REQUIREMENT

<figure><img src="https://3412627069-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fdh5JD0cdH4KWbjolN2Aa%2Fuploads%2FxpvmC3nOtF96ZX6UVY3p%2Fimage.png?alt=media&amp;token=b68fad04-6375-4fa9-a724-273b4204bba7" alt=""><figcaption></figcaption></figure>


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