Cardrona 2023 TEMP Solution

IMPORTANT NOTE -> Incentives hidden from instructors

• Cardrona's incentive pay will not be shown to instructors in flaik

• Their incentives will not be setup in the User Interface Admin Area

• All of their incentive logic will be hardcoded in the payroll export

• New or changed to Paid Activities will not be picked up in the payroll export

REASONS FOR CONDRONA's NON-STANDARD CONFIG

• TBA David Wood

CHANGES FOR THE 2023/2034 SEASON

• TBA David Wood

Overview

Payroll System	Pay Global
Transfer Method	fortnightly (2 weeks of data to be included in extract)
Frequency	Currently Manual, awaiting SFTP
File Naming Conventions	Date file generated, business unit, system "29042022CardronaFlaik"

Custom Fields

Field Name	Source
PayCode	Paid Activity, Incentive
RateCode	Paid Activity
CostCenterCode	Paid Activity

Payroll Export Requirements

Payroll Requirements/Analysis File

https://docs.google.com/spreadsheets/d/1PiRe8dpyOh8p8i_s3PZZ-XcBH_m2f34m/edit?usp=sharing&ouid=117812218641190502549&rtpof=true&sd=true

Benefit Days

To allow the payroll system to track benefit days worked an extra line is required in the payroll file for each instructor for each day worked with the Paycode = WRKD and the quantity = 1

SETUP: None, hardcoded on payroll export

Hourly Guest Headcount Incentive (WORKAROUND)

Paycode = EXTRA

Requirements not currently met by flaik:

1. First student does not count towards head count calculation

2. Head count is normally a flat rate on the entire lesson but Cardrona requires it to be applied hourly

SETUP: This will be hardcoded in payroll export

Allowances -> Staff Base Incentives

NOTE: for 2023 this will be hardcoded in the payroll export and not configured in the app

The allowance is an hourly subsidy paid to instructors on some lessons to compensate them for using their own equipment. An allowance incentive needs to create a separate line in the payroll file with the allowance paycode and the number of hours is should be applied.

A Staff Base Incentive needs to be setup for each Allowance with the related paycode and then added to the relevant Paid Activities. This paycode then drives a hourly commission rate that is set up in the payroll system (Ex A1 adds $1 an hour, A2 adds $2 an hour in their payroll system) Paycode = corresponding Pay Global paycode.

Flat Rate Lesson Incentives (Paycode = EXTRA)

NOTE: for 2023 this will be hardcoded in the payroll export and not configured in the app

SETUP: These need to be setup with the paycode EXTRA to get pulled properly into the payroll system

OTHER NOTES

Leading Zeroes - Leading Zeroes on pay codes must persist 001

Commissions - total daily commission amount for an instructor should be sent in a line with Paycode = EXTRA, Quantity = 1 and the commission amount in dollars in the RateAmount = $commission

Header - Do not include a header in the payroll file Pay Period - the extract should include the data for the previous 2 weeks

File Format

Field Name	source / flaik field
EmployeeCode	Payroll ID
PayCode	Add a field on paid activity for resort to enter this
Quantity	Hours Worked if it is an hourly paycode 1 - if it is the benefit day paycode WRKD 1 - if it is a commission type paycode
RateCode	Add a field on paid activity for resort to enter this
CostCentreCode	Add a field on paid activity for resort to enter this
Date	Activity Date
RateAmount	Total Commission in Dollars
Factor	Blank
TotalAmount	Blank
Recalculate	Blank
ReasonCode	Blank
JobCode	Blank
Reduce Quantity	Blank
Leave date end	Blank

Allowances, Rate Codes, Cost Centres

https://docs.google.com/spreadsheets/d/1oEHqWy7IVvNC_2xAnZ-gF7GMkn0z4g4k/edit?usp=share_link&ouid=117812218641190502549&rtpof=true&sd=truedocs.google.com

NEW REQUIREMENT