Thredbo (Emplive)

Thredbo payroll integration overview.

GOLIVE TO DO

• Second Contract: Setup Second Contract Strings in the Staff Profile -> Teaching Wage Position ID for any employees where this string needs to be inserted into the payroll file Role Name. This can be Bulk Updated using the comprehensive Staff Management Template

• Multi Discipline Incentive: Employees must be manually filtered and the Incentive added

Overview

Payroll System	Emplive
Transfer Method	SFTP
Frequency	Daily
Time	10pm Sydney

Payroll FIle Format

Field Name	Source	Notes
Date	Date of Paid Activity
Start Time	Start Time of Paid Activity
End Time	End Time of Paid Activity
Role Name	Staff Profile -> Teaching Wage Position ID	Must be manually input and maintained
PayLevelName	Staff Profile -> Most recently approved Metric Incentive name -> Text following the colon
WorkTypeAbbreviation	Not Used
Allowances	(Incentive -> Paycode) x (Lesson Duration) + ";" + (Incentive -> Paycode) x (Lesson Duration)	Paycodes = SSPR0, SSPR1 Duration of paid activity = 1.0, 2.0, 3.0, etc Format: SSPR0x2.0; SSPR1x3.0
Manager Name	Paid Activity -> Jobcode	This is always = Snow Sports Main
LocationName	Paid Activity -> Business Structure -> Export Business Structure	This is always = SS Instructors
JobReferenceNumber	Paid Activity -> Paycode	Used to indicate payroll system should void the Lunch Deduction and Pay OT. This is = SN01 if they didn't take lunch
Comments	Paid Activity -> Business Structure -> Parent Path	This is always = Flaik Import

Payroll Requirements/Analysis File

https://docs.google.com/spreadsheets/d/1nxxT_YY7ufqdmbOm929InPdl1TuguGXB/edit?usp=sharing&ouid=117812218641190502549&rtpof=true&sd=true

Resort Specific Configurations

1. Second Contracts (Role Name)

Setup Second Contract Strings in the Staff Profile -> Teaching Wage Position ID for any employees where this string needs to be inserted into the payroll file Role Name. This can be Bulk Updated using the comprehensive Staff Management Template

2. Pay Levels

Thredbo uses PayLevelName to represent the current in Season Wage Rate / Pay level that the Instructor is in. The Pay Level is pulled from the Staff Profile -> Most Recent Metric Incentive Title -> Text following the colon (SS200, SS300, SS400....) and inserted into the Timekeeping file column named PayLevelName. If there is no PayLevel Metric the PayLevelName will be set to Base

Each PayLevel will apply a 50 cent increase to the instructors Teaching Wage

1. Go to Staff Management -> Metric Rules -> Calc. metric rules

2. Approve new metric incentives so that they will be applied the following day

Pay Levels

Job Title	Pay Level
Snowsports Instructor	Base
Snowsports Instructor 101-200	SS200
Snowsports Instructor 201-300	SS300
Snowsports Instructor 301-400	SS400
Snowsports Instructor 401-500	SS500
Snowsports Instructor 501-600	SS600

3. BASE INCENTIVE: Private Request $10 an Hour

Setup: Staff Base Incentive (Automatically apply to All Staff)

Paid Activity: Private Request

Paycode: SSPR1

Payroll File Output: Insert into Allowances column concatenate an "x" and the Lesson duration (SSPR1x3.0)

4. HOURLY INCENTIVE: Multiple Teaching Discipline $1

Manually apply the Hourly incentive to the instructors that have more than one certification.

1. Add Certifications to the columns visable in Staff Management using the config wheel

2. Sort the List of Instructors based on Certification

3. Select any instructors with more than one certification

4. Add the Hourly Incentive

5. OVERTIME PAY (Paycode = SN01)

IF the Paycode - SN01 then this value will be inserted into the JobReferenceNumber column

6. OTHER PAYROLL CONFIG

Manager Name and Location Name need to be added to any new Paid Activities. They were added to all existing ones in the database by the dev teams

Manager Name (Snow Sports Main)

Manger Name was previously hardcoded to Snow Sports Main and is not configured in Paid Activity -> Job code field

Manager Name = Paid Activity -> Jobcode

Location Name (SS Instructors) and Comments (Flaik Export)

Location Name and Comments were previously hardcoded and are now pulled into the payroll export through Business Structures

LocationName = Paid Activity -> Business Structure -> Export Business Structure

Comments = Paid Activity -> Business Structure -> Parent Path