# Thredbo (Emplive)

## GOLIVE TO DO

* **Second Contract:** Setup Second Contract Strings in the Staff Profile -> Teaching Wage Position ID for any employees where this string needs to be inserted into the payroll file **Role Name**. This can be Bulk Updated using the comprehensive Staff Management Template
* **Multi Discipline Incentive:** Employees must be manually filtered and the Incentive added

## Overview

<table data-header-hidden><thead><tr><th></th><th></th><th data-hidden></th></tr></thead><tbody><tr><td><strong>Payroll System</strong> </td><td>Emplive</td><td></td></tr><tr><td><strong>Transfer Method</strong></td><td>SFTP</td><td></td></tr><tr><td><strong>Frequency</strong></td><td>Daily</td><td></td></tr><tr><td><strong>Time</strong></td><td>10pm Sydney</td><td></td></tr></tbody></table>

### Payroll FIle Format

<table><thead><tr><th>Field Name</th><th>Source</th><th>Notes</th><th data-hidden></th></tr></thead><tbody><tr><td>Date</td><td>Date of Paid Activity</td><td></td><td></td></tr><tr><td>Start Time</td><td>Start Time of Paid Activity</td><td></td><td></td></tr><tr><td>End Time</td><td>End Time of Paid Activity</td><td></td><td></td></tr><tr><td>Role Name</td><td>Staff Profile -> Teaching Wage Position ID</td><td>Must be manually input and maintained</td><td></td></tr><tr><td>PayLevelName</td><td>Staff Profile -> Most recently approved Metric Incentive name -> Text following the colon</td><td></td><td></td></tr><tr><td>WorkTypeAbbreviation</td><td>Not Used</td><td></td><td></td></tr><tr><td>Allowances</td><td>(Incentive -> Paycode) x (Lesson Duration) + ";" + (Incentive -> Paycode) x (Lesson Duration)</td><td><p>Paycodes = SSPR0, SSPR1</p><p>Duration of paid activity = 1.0, 2.0, 3.0, etc</p><p>Format: SSPR0x2.0; SSPR1x3.0</p></td><td></td></tr><tr><td>Manager Name</td><td>Paid Activity -> Jobcode</td><td>This is always = <strong>Snow Sports Main</strong></td><td></td></tr><tr><td>LocationName</td><td>Paid Activity -> Business Structure -> Export Business Structure</td><td>This is always = <strong>SS Instructors</strong></td><td></td></tr><tr><td>JobReferenceNumber</td><td>Paid Activity -> Paycode</td><td>Used to indicate payroll system should void the Lunch Deduction and Pay OT. This is = SN01 if they didn't take lunch</td><td></td></tr><tr><td>Comments</td><td>Paid Activity -> Business Structure -> Parent Path</td><td>This is always = <strong>Flaik Import</strong></td><td></td></tr></tbody></table>

## Payroll Requirements/Analysis File&#x20;

#### <https://docs.google.com/spreadsheets/d/1nxxT_YY7ufqdmbOm929InPdl1TuguGXB/edit?usp=sharing&ouid=117812218641190502549&rtpof=true&sd=true>

## Resort Specific Configurations

### **1. Second Contracts (Role Name)**

Setup Second Contract Strings in the **Staff Profile -> Teaching Wage Position ID** for any employees where this string needs to be inserted into the payroll file **Role Name**. This can be Bulk Updated using the comprehensive Staff Management Template

<figure><img src="/files/PTwOkZGVRakfiBNT3tqi" alt=""><figcaption></figcaption></figure>

<figure><img src="/files/shVNMAqo9b437XT3piFs" alt=""><figcaption></figcaption></figure>

### **2. Pay Levels**&#x20;

Thredbo uses PayLevelName to represent the current in Season Wage Rate / Pay level that the Instructor is in.  The Pay Level is pulled from the Staff Profile -> Most Recent Metric Incentive Title -> Text following the colon (SS200, SS300, SS400....) and inserted into the Timekeeping file column named PayLevelName. If there is no PayLevel Metric the PayLevelName will be set to **Base**

<figure><img src="/files/wyocWISpvpAf2fjhe3Os" alt=""><figcaption></figcaption></figure>

Each PayLevel will apply a 50 cent increase to the instructors Teaching Wage

1. Go to Staff Management -> Metric Rules -> <mark style="color:blue;">Calc. metric rules</mark>
2. Approve new metric incentives so that they will be applied the following day

<figure><img src="/files/U6BLhdDDoKrBfkU6k46G" alt=""><figcaption></figcaption></figure>

**Pay Levels**

<table><thead><tr><th>Job Title</th><th>Pay Level</th><th data-hidden></th></tr></thead><tbody><tr><td>Snowsports Instructor</td><td>Base</td><td></td></tr><tr><td>Snowsports Instructor 101-200</td><td>SS200</td><td></td></tr><tr><td>Snowsports Instructor 201-300</td><td>SS300</td><td></td></tr><tr><td>Snowsports Instructor 301-400</td><td>SS400</td><td></td></tr><tr><td>Snowsports Instructor 401-500</td><td>SS500</td><td></td></tr><tr><td>Snowsports Instructor 501-600</td><td>SS600</td><td></td></tr></tbody></table>

### **3. BASE INCENTIVE: Private Request $10 an Hour**&#x20;

Setup: Staff Base Incentive (Automatically apply to All Staff)

Paid Activity: Private Request

Paycode: SSPR1

Payroll File Output: Insert into Allowances column concatenate an "x" and the Lesson duration (SSPR1x3.0)

<figure><img src="/files/hYTgut45iOq16weLPJSA" alt=""><figcaption></figcaption></figure>

<figure><img src="/files/oHr0fukspJOWCECKFrUM" alt=""><figcaption></figcaption></figure>

### 4. HOURLY INCENTIVE: Multiple Teaching Discipline $1

Manually apply the Hourly incentive to the instructors that have more than one certification.

<figure><img src="/files/YVDTaGKQ2nAHvYQgEYBU" alt=""><figcaption></figcaption></figure>

1. Add Certifications to the columns visable in Staff Management using the config wheel
2. Sort the List of Instructors based on Certification
3. Select any instructors with more than one certification
4. Add the Hourly Incentive

<figure><img src="/files/FG426bDpHfkKYtTLPMJm" alt=""><figcaption></figcaption></figure>

## 5. OVERTIME PAY (Paycode = SN01)

IF the Paycode - SN01 then this value will be inserted into the **JobReferenceNumber** column

## 6. OTHER PAYROLL CONFIG

Manager Name and Location Name need to be added to any new Paid Activities. They were added to all existing ones in the database by the dev teams

<figure><img src="/files/9jyUxeYwMBcxFIc33JNa" alt=""><figcaption></figcaption></figure>

### Manager Name (**Snow Sports Main)**

Manger Name was previously hardcoded to **Snow Sports Main** and is not configured in Paid Activity -> Job code field

Manager Name = Paid Activity -> Jobcode

<figure><img src="/files/l9kWf1d0yuQc4araJIEi" alt=""><figcaption></figcaption></figure>

## Location Name (SS Instructors) and Comments (Flaik Export)

Location Name and Comments were previously hardcoded and are now pulled into the payroll export through Business Structures

LocationName = Paid Activity -> Business Structure -> Export Business Structure

<figure><img src="/files/zl43NCPcP7YlKKJXoUsC" alt=""><figcaption></figcaption></figure>

Comments = Paid Activity -> Business Structure -> Parent Path

<figure><img src="/files/3pbb1pgQeHiAORUhhyK0" alt=""><figcaption></figcaption></figure>

1.


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