# Whitepass (Sage 100)

## Overview

Whitepass had a non-standard setup with a non-importable payroll report in the Timekeeping report file link prior to February 2025. 

Jan 2025 - Whitepass requested a new custom payroll export report that would allow them to upload the file to their accounting system Sage

Feb 2025 - flaik delivered the new export file under the <mark style="color:blue;">Timekeeping report</mark> link and moved the previous <mark style="color:blue;">Payroll report</mark> to the Wages report link on the Timekeeping page in flaik.

## Unique Requirements

* Whitepass required a different business structure for incentive pay than for the paid activity, the workaround is to pull both the Paycode and Business Structure from the Paycode table for the incentive
* If there is not an overriding Cost Center on the Incentive it will revert to using the Business Structure from the Paid Activity as is standard behavior.&#x20;

## Summary

|                           |                    |                                                        |
| ------------------------- | ------------------ | ------------------------------------------------------ |
| Payroll System            | Sage 100           |                                                        |
| Files Required            | Timekeeping report | Sage 100 export - Combined incentive and wage paylines |
|                           | Wages report       | Legacy export file in use prior to feb 2025            |
| Header Row                | Yes                |                                                        |
| FTP Available?            | No                 |                                                        |
| Number of Days to include | 14                 |                                                        |

## Payroll Export Fields&#x20;

<table><thead><tr><th>Type</th><th width="196">vendor name</th><th>flaik field name</th><th data-hidden></th></tr></thead><tbody><tr><td>Wage Pay</td><td>Earning Code</td><td>Pay Code</td><td></td></tr><tr><td>Wage Pay</td><td>Dept Code</td><td>Business Structure</td><td></td></tr><tr><td>Incentive Pay</td><td>Earning Code</td><td>Pay Code -> Paycode Type</td><td></td></tr><tr><td>Incentive Pay</td><td>Dept Code</td><td>Pay Code -> Cost Center</td><td></td></tr></tbody></table>

## File Format - Timekeeping report

Wage and Inventive paylines will be combined into the Timekeeping report file.&#x20;

| WAGE PAY LINE |                      |          |
| ------------- | -------------------- | -------- |
| Vendor Name   | flaik field/comments | SAMPLE   |
| Emp#          | Payroll ID           | 12345678 |
| Earning Code  | Pay Code             | 1        |
| Dept Code     | Business Structure   | 60       |
| Reg Hours     | Total Hours Worked   | 103.5    |
| OT Hours      |                      |          |
| Tips Earned   |                      |          |
| Flat Rates    |                      |          |

| INCENTIVE PAY LINE |                                 |          |
| ------------------ | ------------------------------- | -------- |
| Vendor Name        | flaik field/comments            | SAMPLE   |
| Emp#               | Payroll ID                      | 12345678 |
| Earning Code       | Pay CodPay Code -> Paycode Type | IR       |
| Dept Code          | Pay Code -> Cost Center         | 63       |
| Reg Hours          |                                 |          |
| OT Hours           |                                 |          |
| Tips Earned        |                                 |          |
| Flat Rates         | Total Incentive Pay             | 20       |


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