Programs & Availability

When configuring availability groups, you can choose to include a list of your program dates for your instructors to select when filling out their availability responses. Selecting a program will automatically fill in the dates.

Video overview

Step-by-step

Create a Program task

First, you'll need to make sure you have a program to reference in your availability group. Navigate to Admin Settings -> Product Settings -> Tasks.

Click Edit. Underneath the desired scheduling area, click Add a task.

Make sure the task type is set to Program. You'll notice a Date section appears:

Click Add another date to specify a date that this program is scheduled to occur. Repeat this step to add all the dates necessary.

Ensure all required fields, such as Discipline and Name, are filled out.

If everything looks good, click Save.

Configure program settings in your availability group

Next, navigate to Scheduling -> Availability

Select the desired availability group and click Edit availability group.

At the bottom of the first pane, you'll see a section titled Program settings:

Click on the drop-down menu to expand it. This is a list of every program task you've created in Admin Settings.

Select the desired programs and click Apply.

If this is an existing group, advance to the last page and click Save. If this is a new group, continue through each page of the setup process and configure as needed. Check out Creating your Group for more info.

Filling out the availability response - Selecting programs

Lastly, let's take a look at what your staff will see when filling out their availability response.

When your staff start to fill out their availability responses, they will see a list of selectable programs based on what you have chosen when setting up the availability group.

If they select a program, the calendars below will automatically select all the dates of the program, locking them in. Hovering the cursor over a locked date will indicate why it is locked.

From here, your staff can fill out their availability as desired.