> For the complete documentation index, see [llms.txt](https://knowledgebase.flaik.com/flaik-knowledge-base/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://knowledgebase.flaik.com/flaik-knowledge-base/for-sups-managers/availability/including-programs.md).

# Programs & Availability

Allow your instructors to quickly make themselves available to work on the dates of your programs

When configuring availability groups, you can choose to include a list of your program dates for your instructors to select when filling out their availability responses. Selecting a program will automatically fill in the dates.

## Video overview

{% embed url="<https://www.loom.com/share/ad8b12ed23114819a1287c4ea5f26510/>" %}

## Step-by-step

### Create a Program task

First, you'll need to make sure you have a program to reference in your availability group. Navigate to **Admin Settings -> Product Settings -> Tasks**.&#x20;

Click <mark style="color:blue;">**Edit**</mark>. Underneath the desired scheduling area, click **Add a task**.

Make sure the **task type** is set to **Program**. You'll notice a **Date** section appears:

<figure><img src="https://3412627069-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fdh5JD0cdH4KWbjolN2Aa%2Fuploads%2F7tHCAaXs2GlGv7cefrAt%2FProgram%20task.png?alt=media&amp;token=7f7c5d72-8ba7-435f-b2b4-db7ff1aadf44" alt=""><figcaption></figcaption></figure>

Click **Add another date** to specify a date that this program is scheduled to occur. Repeat this step to add all the dates necessary.&#x20;

Ensure all required fields, such as **Discipline** and **Name**, are filled out.&#x20;

If everything looks good, click <mark style="color:blue;">**Save**</mark>.

### Configure program settings in your availability group

Next, navigate to **Scheduling -> Availability**&#x20;

Select the desired availability group and click <mark style="color:blue;">**Edit availability group**</mark>.&#x20;

At the bottom of the first pane, you'll see a section titled **Program settings:**

<figure><img src="https://3412627069-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fdh5JD0cdH4KWbjolN2Aa%2Fuploads%2FqC3CPuroGapn94XKiB0I%2FProgram%20settings%201x.png?alt=media&amp;token=48181009-5327-41d6-bf91-a31bc4466ad1" alt=""><figcaption></figcaption></figure>

Click on the drop-down menu to expand it. This is a list of every program task you've created in Admin Settings.&#x20;

<figure><img src="https://3412627069-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fdh5JD0cdH4KWbjolN2Aa%2Fuploads%2FIourfijklAqwKEUzW7YI%2FDrop-down.png?alt=media&amp;token=9d257e48-270d-4240-9854-d6ee178bf045" alt=""><figcaption></figcaption></figure>

Select the desired programs and click <mark style="color:blue;">**Apply**</mark>.

If this is an existing group, advance to the last page and click <mark style="color:blue;">**Save**</mark>. If this is a new group, continue through each page of the setup process and configure as needed. Check out [Creating your Group](/flaik-knowledge-base/for-sups-managers/availability/creating-your-group.md) for more info.

### Filling out the availability response - Selecting programs

Lastly, let's take a look at what your staff will see when filling out their availability response.&#x20;

When your staff start to fill out their availability responses, they will see a list of selectable programs based on what you have chosen when setting up the availability group.&#x20;

<figure><img src="https://3412627069-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fdh5JD0cdH4KWbjolN2Aa%2Fuploads%2FOeFRmomTAFtRQ6YlP6bg%2FSCR-20221005-l5j.png?alt=media&amp;token=81fe723f-22e4-49fa-b439-9639595a881c" alt=""><figcaption></figcaption></figure>

If they select a program, the calendars below will automatically select all the dates of the program, locking them in. Hovering the cursor over a locked date will indicate why it is locked.&#x20;

{% hint style="info" %}
**Note:** There are other reasons why a date might be locked. For example, dates that are specified as mandatory days in the availability group will be automatically selected on the calendar.&#x20;
{% endhint %}

<figure><img src="https://3412627069-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fdh5JD0cdH4KWbjolN2Aa%2Fuploads%2FbetcFFNWiVHQHB5evmdr%2FCal.png?alt=media&amp;token=f6f343bf-0ce3-45f9-8c69-a878484cddaf" alt=""><figcaption></figcaption></figure>

From here, your staff can fill out their availability as desired.


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