Instructors view

In this article, we will cover:

• Selecting an instructor

• Duplicating a day's schedule across to other instructors

• Viewing the instructor stats panel

Selecting an instructor

In Instructors view, you have the ability to see a single staff member's schedule for the entire season. You can schedule shifts, tasks, and make edits as you would in Tasks view. You can also copy a day or even multiple days from the selected staff member onto other instructor(s) of your choice.

To navigate to instructors view, Click Scheduling from the navigation bar on the left side of the page, and then click the Instructors link.

Now, choose the instructor you would like to display using the Instructor select search bar on the upper right side of the screen. You can start typing the first few letters of their name, and the options will filter down until you find the person you would like to display.

Click on the person you want, and their whole season will be displayed. The first day will snap to the current day, but you can scroll either direction to view the entire season.

Duplicating a day's schedule across to other instructors

A unique part of Instructor view is that you have the ability to duplicate some of an individual's schedule across to different staff members.

To do this:

1. First select the days that you would like to duplicate by checking the box to the left of the date.

2. Then choose the "Duplicate across instructors" option from the right hand menu.

You will then be brought into a new screen listing all your staff members.

• Simply choose the instructors you would like to copy the original schedule to by selecting the box to the left of the names.

• Then click the Next button in the bottom right.

The next screen will allow you to resolve any conflicts that exist if the instructors you are trying to copy to have any.

• You can choose to schedule only instructors with no conflicts

• Or schedule the copy anyway and manually resolve the conflict later. (Private data will not be overridden or deleted)

Click Save and you will have successfully copied the original data to the other staff members.

Viewing the instructor stats panel

Another great feature in Instructor view is the ability to see season-wide stats for both Scheduling and Availability. As you are editing schedules and approving days off, you can ensure that an instructor is meeting their minimum commitment.

Navigate there by clicking Instructor stats on the bottom right of the screen.

A pane will slide over that shows information from both Scheduling and Availability.

Scheduling:

• Days scheduled

• Days worked

• Off days scheduled

Availability:

• Minimum commitments

• Day type data: peak, mandatory etc.

This is handy if you are making edits and you want to check if your staff are still meeting their minimum commitments for employment.