Scheduling on Mobile

Supervisor Tools: Using flaik Tasks on Mobile.

In this Section:

  1. Overview Scheduling on Mobile

  2. Adding Tasks

  3. Removing Tasks

  4. Reassigning Tasks

  5. Filtering

1. Overview - Scheduling on Mobile

On your phone or tablet, navigate to Scheduling to view instructors scheduled for an On or Off shift on past, present, and future dates.

Click on an individual instructor to view their task assignments and keep up with changes made to the schedule while away from the computer.

This can be especially helpful when a supervisor runs into an instructor on snow who isn't sure what their assignments are for the day.

Hint: You can also use the search icon to quickly navigate to a specific instructor's schedule

Navigate to Scheduling (this is different than My Schedule) by the upper right menu button > click on date > click on the instructor > make edits

Note: If an instructor is not on an 'on shift' you will not be able to see them in mobile scheduling tasks by default. Use filters to bring in 'off shifts' and filter in or out other information you want.

2. Adding a Task in Scheduling: Mobile View

  • In Scheduling > Choose the date you need to add a task on

  • Select the Instructor

  • Click add a task. if you do not see this, you may need to scroll down as it will be at the bottom below other tasks.

  • Your flaik Tasks page will open > select the task you want to add, and it will bring you back to that instructor's schedule with the task now on it.

3. Removing a Task on Supervisor Mobile View

  • In Scheduling > Choose the date you need > Select the Instructor

  • Click the Remove Task button below the task you want to remove

  • A warning screen will pop up, confirm that you want to make the change by clicking Remove

4. Reassigning a task in Scheduling: Mobile view

Reassign a task to another available instructor in mobile view

  • In Scheduling > Choose the date you need > Select the Instructor

  • Click the Reassign Task button below the task you want to remove

  • Instructors scheduled for the day will show up, click one or use the search bar at the top to pull up the instructor you need, click.

  • A warning screen will appear reminding you that guest on the task will leave the original instructor and travel with the task, click reassign to confirm

  • the screen will go back to the original instructor, if you would like to view the task on the new instructor you will need to head over to that new instructor's schedule by the search button or clicking the date to view all staff again and then click in.

If the instructor already has a task on their schedule, it will not override it but throw a conflict.

If you need to edit the times of the task, at this time you will have to do that in desktop view as it is not yet availble in mobile

5. Filtering in Scheduling: Mobile View

Use filters in mobile to curate the staff you want to view. By default, the Scheduling page in Mobile will show staff scheduled on an On-Shift, Any discipline, Any supervisor

To edit:

  • Click the filter button in the upper menu bar

  • Click on the filter category you want to change - it will be in blue text

  • Make your intended changes, click Update Filters.

    • If you would like to add another filter do so

    • Once you are done click Apply Filters

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