Timekeeping Basics

Navigating to Timekeeping

Timekeeping is near the bottom of the navigation bar.

• Desktop: look for the stopwatch icon to find it.

• Mobile: look for the dollar symbol .

Finding Timekeeping on desktop...

...and on mobile too

What Timekeeping is for

In short, this is the go-to place for all things pay.

Timekeeping is where you have a chance to approve your staff's paid activities each day before sending them off to your payroll system.

In addition, Timekeeping includes three dashboards that let you see a breakdown of your school's gross pay for wages as well as incentives. More on that in the Dashboards section.

Paid activity: Configurable in admin settings, a paid activity can be linked to Tasks in order to generate timesheet entries based on the data in Scheduling, Class Management or Training. Timesheet entries will result in a staff member getting paid. Paid activities are configured in Admin Settings.

Goals for Timekeeping

1. Keeping staff outside and equipped with the tools they need to be mobile and engaged with staff and guests on hill.

2. Reducing the need for physical interaction during the payroll process.

3. Eliminating the need for paper timesheets.

How Timekeeping works within flaik

Within flaik, Timekeeping serves as a place to display accurate data of what a staff member actually did that they are getting paid for. The relationship between the other areas of the site is as follows:

In Scheduling, you are planning for the future, communicating to staff what shift they are scheduled for, what time to show up and what tasks they should prepare for.

In Class Management, you have an overview of what classes are actually happening on a given day.

Timekeeping pulls in the data from Scheduling, Class Management, and Training only for the activities which an instructor/staff member should be paid for. You are able to resolve disputes, approve and edit timesheets in this area to make sure your pay is accurate before it goes to payroll.