Best Practices

Permissions

Make sure your staff all have access to view their own timesheets - this can be configured in Roles and Permissions.

Check daily

Encourage staff to check their timesheets daily using the My Timesheets page, and to submit disputes through flaik so that you can quickly resolve discrepancies as they arise.

Fixing issues & disputes

When you need to fix an issue with a timesheet, try to fix it upstream of Timekeeping first. Chances are the issue was caused by missing or incorrect data in Scheduling or Class Management. Adjusting the data there will automatically fix the timesheet, but it will also ensure other features (like staff metrics) stay accurate as well. If you really get into a bind, drop us a line!

Configuring your paid activities

Set up your paid activities in accordance with your accounting/labor reporting guidelines. For example, if your school needs to report on individual base areas within your accounting system, you should have a different version of a given paid activity for each base area so that the reporting features in flaik align with your accounting practices.

The Paid activity reporting dashboard will show you quick totals of how much you're paying in labor for specific paid activities. The more paid activities you use, the more precise the dashboard can become.