Instructor Activities and flaik Shifts & Tasks

Tips for ensuring your Instructor Activities in RTP and your flaik Shifts & Tasks are set up correctly

Overview

• Although flaik differentiates between Shifts & Tasks, RTP Instructor Activities do not. In RTP, it is simply an Instructor Activity, regardless of what designation it has in flaik.

• There should be a corresponding RTP Instructor Activity for each flaik Shift & Task so that they can be mapped between systems.

• The mapping between systems occurs in flaik.

  • Multiple flaik Shifts or Tasks can be mapped to the same Instructor Activity

  • An individual Shift or Task cannot be mapped to multiple Instructor Activities

  (eg when filling in the POS Activity drop down in flaik, only one Instructor Activity can be selected)

Sample Instructor Activity

An example of an RTP Instructor Activity

Configuration & Recommendations

Attribute	Available For Privates	Private Lesson	Group Lesson	Off
	on the schedule but not booked yet	booked on a private	assigned to group lesson	all types
flaik - Task or Shift	Shift	Task	Task	Shift
Active	Yes	Yes	Yes	Yes
Display Order	resort's choice	resort's choice	resort's choice	resort's choice
Description	resort's choice	resort's choice	resort's choice	resort's choice
Short Description	resort's choice	resort's choice	resort's choice	resort's choice
Backfill Activity	Yes		Yes
Allow Override	Yes	Yes	optional	If standby/on call: Yes If RDO/unavailable: No
Allow Change Work Hours		Yes	Yes	Yes
Allow Change Benefit Hours		Possibly
Allow Change Total Students		Yes
Allow Change Training Hours
Warn of Override		Yes	Yes
Allow Change Request Hours		Yes
Allow Change Return Students		Yes
Allow Change Lesson Level		Yes
Training
Instructor Availability Type	'Private Availability'	<None>	<None>	<None>
Backfill Activity	itself	Available For Privates	?	Open
Instructor Activity Group	Resort Activity Group	Resort Activity Group	Resort Activity Group	Resort Activity Group
Instructor Activity Category	Availability	Private Lesson	?	Time Off
Instructor Activity Display	Private Availability	Private Lesson	Group Lesson	Time Off
Report Category	Availability	Private Lesson	Group Lesson	Time Off
Instructor Payroll Category	<None>	<None>	<None>	<None>

Further Information

• Short Description - generally not relevant if handling scheduling and payroll in flaik

• Backfill Activity - this must be checked to be listed in the 'Backfill Activity' drop down

• Allow Override - if checked, the instructor can be moved from the activity when searched for by name in One|Resort when selling a private (which resorts generally don't want)

• Instructor Activity Display - sets the color of the activity on the RTP schedule, which is only relevant if viewing schedules in RTP. Recommendation is to match the colors used in flaik.

• Pay Calculations - Even if instructor pay will be handled in flaik, it is recommended to add an entry into Pay Calculations for each Instructor Activity. Doing so adds functionality and a higher level of detail in PLIA.

  

  A sample of a Pay Calculations entry