> For the complete documentation index, see [llms.txt](https://knowledgebase.flaik.com/flaik-knowledge-base/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://knowledgebase.flaik.com/flaik-knowledge-base/for-administrators/multi-week-programs/configuration-specifics.md).

# Configuration Specifics

{% hint style="info" %}
You'll likely want to organize all the program tasks separately from your group lesson tasks into their own category/categories. If there aren't already Scheduling/Inventory Area for program tasks, create that first if required (found under Product Settings) and then proceed to creating the new tasks.
{% endhint %}

* Go to Settings > Product Settings > Tasks
* Create a new tasks. There are two unique & required steps for program tasks that are the cornerstone to all the new benefits that have been added for Programs:
  * Select a Task Type of 'Program'.
  * In the Program Dates field add all the applicable lesson dates.
* Fill in the other task fields as needed.

<figure><img src="https://3412627069-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fdh5JD0cdH4KWbjolN2Aa%2Fuploads%2FSSd9xrhjIOzaTAAeHCUm%2FScreen%20Shot%202024-11-29%20at%2010.33.32%20PM.png?alt=media&amp;token=ed05955c-f945-49f1-be4f-70a8cdf59a2d" alt=""><figcaption><p>Use the date picker to select program dates</p></figcaption></figure>

* Once the task is mapped to the POS product(s) and the sales sync into flaik, you'll start to see guests display on all the program dates that were added to the task.&#x20;
  * Check out the [POS Sync & Sale Processing page](https://app.gitbook.com/o/bxKxDNMtQYrrnpMEP5XK/s/dh5JD0cdH4KWbjolN2Aa/for-sups-managers/pos-sync-and-processing-logic) for more information about the timeline for this.
* Changes can be made to the program dates on the task throughout the season until the date the products are sold for in your POS has passed. Updates may take a few hours to display depending on how far out the program start day is.

### Guest Experience

Like all lesson tasks, Report Cards and Surveys can be added to program tasks if needed.

<figure><img src="https://3412627069-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fdh5JD0cdH4KWbjolN2Aa%2Fuploads%2FxCtW9Xh7SEKPlVuMSfdX%2Fimage.png?alt=media&amp;token=eb6df6b9-23c5-469e-85d5-7c62c6a01fe9" alt=""><figcaption></figcaption></figure>

It's worth noting that if Report Cards or Surveys are added to a program task that they will be sent out for each date added to the task.

#### Recommendations:

* Report Cards:&#x20;
  * If you'd like to distribute report cards  just once at the completion of the program, the task should initially not have the Report Cards option selected.
  * Update the task to select the report card option after the second last lesson but before the final lesson.&#x20;
  * This will prompt instructors to complete report cards on the final lesson day.
* Surveys:&#x20;
  * If you'd like to distribute surveys just once at the completion of the program, the task should initially not have the Guest Survey option selected.
  * Update the task to select the survey option after the completion of the program (as flaik will send surveys to all guests that took a lesson in the past seven days).


---

# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.

## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter:

```
GET https://knowledgebase.flaik.com/flaik-knowledge-base/for-administrators/multi-week-programs/configuration-specifics.md?ask=<question>&goal=<endgoal>
```

`ask` is the immediate question: it should be specific, self-contained, and written in natural language.
`goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal.

The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.