Creating a Job

The Hiring tool was created to help you streamline the way you hire staff and provide visibility to your team on where you're at and how many instructors you still need to hire.

To start with Hiring, you need to create a new job. Simply click the "Create new job" card in the Jobs Page to get the ball rolling.

Add Six Job Details

1. Job Process Name - an internal name to help you identify who this is for (e.g. Adult Instructors Full Time Returning)

2. Employment Type - this is typically Full Time Hourly, Part Time Hourly, etc... If you need to adjust or add Employment Types, this can be done through Admin Settings.

3. Primary Discipline - everyone needs a primary discipline. So select the best that matches the job you are creating. If you are creating an admin or child care job, you can use the Admin Discipline that we've added just for this purpose.

4. Hire Type - New or Returning (I think you've got that one).

5. Positions Required - This is to help you track how many instructors you need. As you send out offers and get responses, you'll see the circle on the job move from 0/200 to 25/200. This indicates how many staff you've hired for this job and how many you've got left to go.

6. Job Title - Mostly you'll use the Instructor job title for this one but you've got options (e.g. Child Care, Admin, Team Lead, Apprentice). You can add, edit, or delete job titles in Admin Settings.

When you've filled out each area, click the Next button.

Job Offer Email Template

This is the first email that your staff will see (probably ever from flaik) so make it clear. The editor is on the left-hand side and there is a live preview on the right. The preview will update as you type in the editor.

Insert Mail Merge

When editing the job template, you can use the Insert mail merge function to pull in data from staff profiles. These are limited to the fields displayed below.

Offer Format

After creating the job email template, you'll need to complete the Job Offer Template. This contains the job offer details and is what the candidate will see when they click through from the email. We've put in standard mail marge fields like Job Title, Employment Type, Base Pay Rate and Request Pay Rate but you can add, delete or change these to meet your requirements.

Job Offer Reminders

After finishing the job offer template, you just need to finalize the reminders. You've got options for when you send the first reminder (1 Day, 2 Days, 1 Week, 2 Weeks) and any reminders you want to send (1, 2, 3).

Send test email

To test, you can send yourself a test email so that you'll see what the instructor sees.

To finish creating your job, hit the blue Create Job button down the bottom and you're all set.

Next Step: Add Staff to Talent Pool