> For the complete documentation index, see [llms.txt](https://knowledgebase.flaik.com/flaik-knowledge-base/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://knowledgebase.flaik.com/flaik-knowledge-base/for-administrators/first-season-guide/inviting-staff.md).

# Inviting Staff

### Video walkthrough

{% embed url="<https://www.loom.com/share/115218e9237b408da8e1878205ccb39c?sid=f5fddf26-fc5e-406b-bd7c-193dd23f7ce2>" fullWidth="true" %}

### Invites

Once you've added a staff member to Staff Management, you'll need to invite them to create their account. To get started with this, use the menu on the left to navigate to People -> Staff Management -> Invites.&#x20;

{% hint style="info" %}
Note: Staff members can only be invited to your site when they are in Staff Management. Staff in Talent Pool cannot be invited to the site until they are moved through the hiring process. To learn more about Hiring, see [Hiring - Setup & User Guide](broken://pages/4BOKsuCje8Lw03IgLIAb)
{% endhint %}

<figure><img src="https://3412627069-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fdh5JD0cdH4KWbjolN2Aa%2Fuploads%2FffLfL7wsuCK4EN6Ci3V4%2FInvites.png?alt=media&amp;token=6a8715c7-5ce0-4954-9971-68a54511b413" alt=""><figcaption></figcaption></figure>

Here, you will see three tabs: Not yet invited, Invite sent, and Password created.&#x20;

### Not yet invited

These staff members have not yet received a flaik invite.&#x20;

![](https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/2043042073456/original/AyWoCjufKSDPffBZJUzAoEPCvl_l6wwcjQ.png?1566506953)

Using using the hidden checkboxes to the left, select the staff you would like to invite and click **Send flaik invite** to get the ball rolling.&#x20;

![](https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/2043042073881/original/PpwKno0Ujnv-mm4NfApHYXQ5CoWAfzOPpA.png?1566507157)

### Invite sent

This tab contains a list of the staff members who have been sent an invite, but have not yet created a password. Here, you can see when the invite was sent and when it was last viewed. You can send invite reminders to ensure all your staff have access.&#x20;

To send a reminder, select the staff member and click **Send flaik invite reminder**.&#x20;

![](https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/2043042074113/original/-CUD9FWwmuU2HkIMf9tWQ18rNrpqtbIiRQ.png?1566507260)

### Password created

In this tab, you will find a list of all your staff members who have created a password. You will see  important information related to site access, such as when the staff member last set their password and when they last logged in. If your staff member is unable to log in, you can use the **Send password reset** button to help them out.&#x20;

<figure><img src="https://3412627069-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fdh5JD0cdH4KWbjolN2Aa%2Fuploads%2Faze6RfBENhhcNj3qhjps%2FPassword%20created.png?alt=media&amp;token=e9039080-b55e-49ce-9030-36b12829c867" alt=""><figcaption></figcaption></figure>

### Resending an Invite

If an instructor needs an invite to be resent:

* Use the check boxes to the left of their name(s) to select the applicable instructor(s)
* Click on Send flaik Invite Reminder on the right side

<figure><img src="https://3412627069-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fdh5JD0cdH4KWbjolN2Aa%2Fuploads%2Fs9nIIO9hWHL6xCVyv4uW%2Fscreencapture-mtpow-staging-flaik-portal-staff-management-invites-sent-2025-06-13-09_54_18-edit.png?alt=media&amp;token=52bcffdf-ea69-45cb-bdff-402920b2d2ce" alt=""><figcaption></figcaption></figure>

{% hint style="info" %}
Note: A reminder email can only be sent once per 24 hours.
{% endhint %}


---

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