2 | Resort Admin Responsibilities

Resort Admins are responsible for managing the full implementation of the payroll export. This includes gathering input for requirements, configuring flaik, and working directly with the payroll provider to validate and sign off on the integration.

Step-by-Step Responsibilities

1. Define Pay and Incentive Types

• Identify all types of wage pay: Teaching, Training, Non-Teaching, Private Request

• Identify all types of incentive pay: Allowance, Private Request, Head Count, Metric

2. Work with Your Payroll Provider

• Request the required CSV format or an existing working file

• Ask for definitions of required fields and any mandatory values

• Mock up a test file in Excel using a test employee and all wage and incentive types

• Upload the mock file to your payroll system to ensure it processes without errors

3. Submit Required Information to flaik

• Provide the tested and working example file to flaik

• Send a list of all Paycodes, Jobcodes, and Business Structures used in the test file

4. Configure flaik

• Upload the required Paycodes, Jobcodes, and Business Structures to flaik

• Assign these codes to all relevant Paid Activities and Incentives

5. Test the Export

• Create test cases in flaik for each pay and incentive type

• Export the payroll CSV file

• Upload the file to your payroll system and verify the values

6. Approve and Go Live

• Confirm that all pay types are displayed and processed correctly

• Sign off on the integration

• Notify flaik to move the export to production

• Request FTP/SFTP setup if using automated delivery

Key Reminders

• Testing and validation must be performed by the resort

• Configuration must be maintained and updated by the resort

• Changes after go-live may incur fees