4 | Testing and Sign-Off

This guide walks resorts through how to test the flaik payroll export before going live. All testing must be completed and signed off by the resort.

Pre-Requisites

Before testing can begin:

• A working .CSV example file must be provided by the payroll provider

• The resort must configure all necessary Paycodes, Jobcodes, and Business Structures in the flaik staging environment

• These values must be added to all Paid Activities and Incentives that will be used during testing

• A test employee must be created in:

  • The payroll system (with a known payroll ID)

  • The flaik staging environment (with the same payroll ID)

Choosing Test Scenarios

The number of test scenarios depends on how your payroll is structured:

If You Use a Single Base Wage Rate

If instructors are only paid one hourly rate and do not receive incentives:

• One simple test case is sufficient

• Example: one 6-hour lesson assigned to the test employee

If You Use Multiple Wage Types or Incentives

If your resort uses different pay types or includes incentive pay, you must test each:

Recommended Minimum Test Case John Doe:

• Teaches a 3-hour regular lesson (Teaching)

• Attends 2 hour of training (Training)

• Works 1.5 hour helping (Non-Teaching)

• Teaches a 1-hour private request (Private Request)

• Earns a $10/hour incentive for the Private Request lesson

These activities must use the same Paycodes, Jobcodes, and Business Structures configured in both systems.

Steps for Testing

Important: All pay lines must be finalized in flaik before exporting the payroll file. Only finalized pay records are included in the payroll export.

1. Set up test data in flaik

   • Create Paid Activities for each wage type in use

   • Assign the correct Paycode, Jobcode, and Business Structure

   • Add Incentives with configured Paycodes, if used

   • Assign activities to your test employee

2. Export the payroll file

   • Generate the .CSV file from flaik staging

   • Ensure the payroll ID matches the payroll system

3. Upload and verify in the payroll system

   • Manually upload the file to the payroll system

   • Confirm that all pay types and incentives (if used) appear correctly

   • Verify no values are missing or miscategorized

4. Validate all test scenarios

   • Confirm hours, rates, and incentives match your expectations

5. Repeat if needed

   • If issues are found, adjust flaik setup or mock data

   • Export a new file and test again

6. Sign-off

   • Once everything is correct, notify flaik to move the export to production

   • Request nightly SFTP automation if desired

Notes

• Resorts are responsible for coordinating and executing testing

• Testing is complete only when all relevant scenarios are verified

• No export will be activated in production until flaik receives written sign-off