4 | Testing and Sign-Off

This guide walks resorts through how to test the flaik payroll export before going live. All testing must be completed and signed off by the resort.

Pre-Requisites

Before testing can begin:

• Please configure any necessary Paycodes, Jobcodes, and Business Structures in the environment that will be used for testing.

• These values must be added to all of the relevant Paid Activities and Incentives that will be used during testing.

• You can use the "Download Paid Activities" link in the Paid Activity configuration screen to ensure all of the values are filled in.

• A test employee must be created in:

  • The payroll system (with a known payroll ID)

  • The flaik staging environment (with the same payroll ID)

Choosing Test Scenarios

The number of test scenarios depends on how your payroll is structured:

Single Base Wage Rate

If instructors are only paid one hourly rate and do not receive incentives:

• One simple test case is sufficient

• Example: one 6-hour lesson assigned to the test employee

Multiple Wage Types or Incentives

If your resort uses different pay types or includes incentive pay, you must test each:

Recommended Minimum Test Case John Doe:

• Teaches a 3-hour regular lesson (Teaching)

• Attends 2 hour of training (Training)

• Works 1.5 hour helping (Non-Teaching)

• Teaches a 1-hour private request (Private Request)

• Earns a $10/hour incentive for the Private Request lesson

These activities must use the same Paycodes, Jobcodes, and Business Structures configured in both systems.

Steps for Testing

Important: All pay lines must be finalized in flaik before exporting the payroll file. Only finalized pay records are included in the payroll export.

Configure Payroll Export fields in flaik

• Create Paid Activities for each wage type in use

• Assign the correct Paycode, Jobcode, and Business Structure

• Create Incentives and configure Paycodes if required

Create/Choose a Test Instructor

• ensure a payroll ID and wage rates are set up for that instructor

• Schedule that instructor for a date

Creating Lessons

• add the relevant lessons to the test instructor

• Approve the lessons

• Finalise the lessons

Export the payroll file

• Generate the .CSV file from the flaik Timekeeping screen using the links on the bottom right of the screen

• verify the file looks correct in excel being careful not to strip any leading zeroes that might be required

Upload and verify in the payroll system

• Upload the flaik .csv file (s) to your payroll system

• Confirm that all wage/pay types and incentives (if used) appear correctly

• Verify no values are missing or miscategorized

Sign-off

• Once everything is correct, notify flaik that your export is tested and will not require any adjustments

Notes

• Resorts are responsible for coordinating and executing testing

• Testing is complete only when all relevant scenarios are verified