Responses

Part 4. Responses

You've done the hard yards. Now it's time to let the magic flow. Or at the very least, the instructors roll in.

The responses section will provide you with a quick view of who has submitted their calendar and what days they've committed too. The colors correspond to the colors you setup for the calendars.

In the example below, you'll see that for every day that Janessa Acevedo has submitted as being available, the count is 1. This indicates how many staff are available to work that day. The required number above it flows from the calendar and references how many staff you identified as required for that day. This way, you can track responses and get a good feel for how your instructors are helping you fill the supply chain.

In responses, you've got the ability to edit an instructors availability before it hits the schedule. Just select the individual and click on "Edit Availability."

Typically we see editing used in responses when an instructor has submitted a calendar but may be unable to work a particular mandatory day or required day for perfectly valid reasons. Thus, you can override the rules you've setup and allow for this instructor's schedule to incorporate their requests.

By clicking on "Edit availability," you'll bring up a modal similar to what an instructor see's when they complete their availability. To add a day, simply click on the day you want to add. To remove a day, click on that day (the box is filled with color if the day is selected). Continue to edit the schedule as required, then click Next.

On the next screen, you'll be given an opportunity to put in requested days off (if required). To do this, click on the date that the instructor would like to request off.

You'll then be prompted for a reason (this will transfer through to responses for your records).

After you've completed any requested days off, you'll reach a summary screen. If you're happy with the edits you've made to this instructors availability, then click Save.

Rinse and repeat for as many instructors as you need to edit.

If you don't need or want to edit any instructors' availability, then you're done with Availability and you can move across to Scheduling.

An instructor's available days will automatically flow across to schedule, where you just need to assign them to a particular scheduling area or shift type.

We'll tackle that in Scheduling.