Availability Waves

Create a group to define all the ways your staff interact with Availability.

Availability waves - schedule your mail out

We know you're busy, so we've created a way to automate sending out availability calendars and automating the follow-ups.

First wave

First up, a question: Do you want to schedule your first wave of requests? This means that you can send out the first wave of requests for this group of staff on a specific date. If you select "Yes", then you'll need to specify what date you want to send the first request on.

After that, you can pick a submission deadline (you've got 4 options: 1 week, 2 weeks, 3 weeks, 4 weeks) and specify if the deadline is a hard or soft one.

A hard deadline means that instructors can not submit their availability past this date. A soft deadline means that instructors can submit their availability after this date but they will be reminded to submit by the due date.

Other Availability Waves

Once you've setup your first wave, you can setup your Other Availability Waves. These other waves are for instructors that you add to the group after the initial wave goes out. You've got two options with these staff - you can automatically send out the availability request when the instructor is added to the group or you can choose to send the availability request manually after adding the instructor to the group.

After you've selected this option, you can pick the deadline date and if you want to make it a soft or hard deadline as per the initial wave.

Reminders

The last part of automated notifications are the reminders. Here you can set after what period you want the first reminder to go out (1 through 4 weeks), how many weekly reminders should go (1 to 2) and when the deadline reminder should be sent out (1 to 5 days before the deadline closes.)

Once you've selected all these options, you're ready to click Next and move on.