Creating A Group

Creating a New Group

You can create multiple groups for each calendar - it all depends on your requirements and end goal. For example, full time and part time staff might use the same base calendar but have vastly different rules to meet their minimum commitments. In this case, you would setup both a Full Time group and a Part Time Group and assign staff accordingly.

Let's start by clicking on Create new group.

Getting started with the basic details

Availability Group Name

Let's name the group. eg Full Time, Part Time, Returning Staff, New Hires, Kids, Adults, etc... use a name based on the set of rules you want to apply to this group of staff.

Advanced Options

You've also got some extra choices to check out under the Advanced options ▼ button - employment type and primary teaching discipline.

Regular vs Irregular

Regular

• Is best suited for your full-timers or folks that work the same days every week.

• Selecting Regular week will allow you to specify the minimum number of days that you want folks to commitment to and the all they need to do is select those 4 or 5 days they wish to work in a standard week.

Irregular

• Aimed at your part timers - they can commit to a certain number of days across the season, but they can be different every week.

• Use commitment rules to steer how your staff use Availability. These are based on the day types you create during calendar setup. Head to the Day Types section of the previous article to learn more.

Group Settings Override

These options are available to provide additional flexibility.

• Enforce Limits for this group: This is referring to the daily limit. Unselecting this option will allow this group of instructors to sign up for a day even if the limit has been met.

• Count this group when enforcing limits: Do you want these instructors be counted when figuring out if the daily limit has been reached?

• Ignore mandatory days: If you've created mandatory days in your calendar (ones that folks are automatically signed up to work), do you want to ignore those requirements for this group of instructors.

• Use AM/PM Shift Types: Do you want to allow instructors to specify if they are available for a full day or morning or afternoons shift? (eg this is particularly useful at resorts with night skiing & staff are scheduled for daytime or evening shifts)

Program Settings

For more information on the connection between Programs and Availability, click here.

Once finished on this page, click on Next to proceed.