Setting Up Paycodes and Business Structure

STATUS: Work In Progress Document

Setup List

1. Paycodes Upload List - Upload list of Paycodes

2. Business Structures Upload List - Upload list of Business Structures

3. Add Paycodes to Activities and Incentives- setup paycodes relevant to your resort in flaik on each paid activity and/or incentives/commissions that should be sent to the payroll system. Note resorts that punch In and Out will not need to add these to Paid Activities.

4. Business Structure to Activities - setup Business Structure strings relevant to your resort in flaik on each paid activity that should be sent to the payroll system

Please find your resorts paycodes and business structures:

SRS//HRIS Integration site:

https://alterramtnco.sharepoint.com/sites/SRS-HRIS/SitePages/SRS%20Instructor%20Payroll.aspx

New flaik Fields

Field Name	Location
Paycodes	Paid Activity & Incentives
Business Structure	Paid Activity
Payroll ID (Workday ID)	Instructor Profile -> Payroll ID
Secondary Payroll ID (Previous Payroll ID)	IInstructor Profile -> Secondary Payroll ID
Wage Position IDs (teaching, non-teaching, training)	Instructor Profile -> Wage Position IDs

1 | Paycodes Upload

Admin -> General Settings -> Timekeeping -> Paycodes

Upload a list of your paycodes. Please assign a unique ID to each paycode.

2 | Business Structures Upload

Admin -> General Settings -> Timekeeping -> Business Structure

Upload a list of your Business Structures. Please assign a unique ID to each paycode.

3 | Configure Paycodes on Incentives

Paid Activities -> Paycode -> Leave Paycode blank

Product Settings -> Paid Activities -> Alterra Kronos Settings -> Paycode

This field is no longer passed to Kronos in the payroll file. It can be left blank. If there is already a value there (Hourly USA, Regular Hourly Pay CAN) is does not need to be removed, it is just ignored.

The base hourly type paycode will be automatically applied to the hourly type pay items in the payroll system (Hourly USA, Regular Hourly Pay CAN) based on the employees configuration, country and Position ID.

Incentives -> Paycode

All incentives will need to have the correct paycode attached

Admin -> General Settings -> Timekeeping -> Incentives -> Paycode

4 | Configure Business Structures

Add a business structure to the paid activity. This will be included on all pay lines in the Pay Code Edit File and the Punch File (for resorts who don't Punch elsewhere)

5 | Manually Export the Payroll Files

Incentives File (Incentives/Commissions)

Wages Only File (for resorts who don't punch)

Questions?

Alterra SRS//HRIS Dat Integration Sharepoint-> https://alterramtnco.sharepoint.com/sites/SRS-HRIS Workday HR/Payroll Knowledge Base -> https://enterprise.alterra.support/support/solutions

flaik Application Support -> [email protected]