# Learning The Interface

#### **Timesheets**

In this view, all of the paid activities for a day will be displayed for any given staff member. Here, supervisors and management can review and approve timesheets.

{% tabs %}
{% tab title="Desktop view" %}

<div data-full-width="true"><img src="/files/R8EMV3NXC7Io5UKEy1DG" alt=""></div>
{% endtab %}

{% tab title="Mobile view" %} <img src="/files/mt2o74Du74IXD71l6OyM" alt="" width="375">
{% endtab %}
{% endtabs %}

The desktop interface will look pretty familiar to you if you've also used the Tasks view in Scheduling. Here's a breakdown of the desktop interface:

{% tabs %}
{% tab title="Paid activities" %}

<figure><img src="/files/vbBgRYgPODRIM7Fv1S4N" alt=""><figcaption></figcaption></figure>

On the left-hand side, you'll find a list of all your paid activities grouped by their category. You can use this panel to drag & drop paid activities directly onto a timesheet manually.&#x20;

{% hint style="warning" %}
**Heads up:** Making a manual adjustment in Timekeeping may not always be the best first step when you're trying to resolve an issue with a timesheet. Check out the [Best practices ](#best-practices)section to learn more.&#x20;
{% endhint %}
{% endtab %}

{% tab title="Timesheets" %}

<figure><img src="/files/FgWXTFBSxAYOyVRv3fQk" alt=""><figcaption></figcaption></figure>

All your staff with an On shift will appear here by default. As the day progresses, you'll see paid activities generate automatically - once the start time of the task elapses, the paid activity will pop in.&#x20;

The grey bars at the top of each timesheet indicate that either a task, a class, or a training clinic occurred at that point in time.&#x20;
{% endtab %}

{% tab title="Action panel" %}

<figure><img src="/files/5MDj2nQUJZj4C7YLeFxV" alt=""><figcaption></figcaption></figure>

The action panel is where you can change the status of a timesheet, view the details of a dispute (when applicable,) and where you can check the history of a timesheet. Check out [Timesheet actions & definitions](#timesheet-actions-and-definitions) below for some more detail on what each timesheet status means.&#x20;

Depending on your permission tier, you may not see every button in this screenshot. Get in touch with your school's leadership team if you think something is missing.&#x20;
{% endtab %}

{% tab title="Navigating between dashboards" %}

<figure><img src="/files/cf3tWRmwgDZXJkA9WHb0" alt=""><figcaption></figcaption></figure>

At the top of the page, you'll find some handy links that let you tab between your staff's timesheets and the dashboards (more on those below in the [Dashboards](#dashboards) section.)

If you don't see the dashboards, you may not have permission. Check in with your leadership team to see if you can get access.&#x20;
{% endtab %}
{% endtabs %}

#### **My Timesheets**

This is the area of the flaik site that instructors will have access to. Staff can see their timesheets for the season, check on the status, and approve or dispute their timesheet - all from their mobile device.

{% hint style="info" %}
**Note:** Depending on your permission tier, both My Timesheets and Timekeeping may be visible to you. Use My Timesheets to browse the season calendar and see just your own timesheets, and use Timekeeping to view everyone else's timesheets.&#x20;
{% endhint %}

<img src="/files/ba5gYGfIyFnVyJ7dqqk0" alt="" width="375">

{% hint style="success" %}
If you'd like to see more of the My Timesheets feature on mobile, check out [My Timesheets: Approve or dispute your timesheet.](/flaik-knowledge-base/for-instructors/approve-or-dispute-your-timesheet.md)
{% endhint %}

#### Timesheet actions & definitions

Timesheets can exist in the following states:&#x20;

<table data-full-width="true"><thead><tr><th></th><th></th><th></th></tr></thead><tbody><tr><td><h4>Pending review by all</h4></td><td><img src="/files/ciXR3IooLe9L7xnG2t0V" alt=""></td><td>This is the default state for all timesheets. Pending timesheets will have a gray status indicator on the left. </td></tr><tr><td><h4>Instructor approved, pending</h4></td><td><img src="/files/O2SgYxQ4n14uKZ7DlpIQ" alt=""></td><td>When an instructor approves their timesheet, the upper half of the status indicator will appear yellow. </td></tr><tr><td><h4>Supervisor approved, pending</h4></td><td><img src="/files/MLxT9HQXsTvaFFPPOdhq" alt=""></td><td>When a supervisor approves a timesheet, the lower half of the status indicator will appear yellow. </td></tr><tr><td><h4>Disputed</h4></td><td><img src="/files/aNO0sJfDuIo8IhGqvdiz" alt=""></td><td>When an instructor submits a dispute for their timesheet, the status indicator appears red. </td></tr><tr><td><h4>Approved</h4></td><td><img src="/files/LlsHDk0pnvXIO3AxmDto" alt=""></td><td>When both the instructor and a supervisor approve the timesheet, the status indicator appears green.</td></tr><tr><td><h4>Finalized</h4></td><td><img src="/files/jXF4UObo5fJjvpwUnTZS" alt=""></td><td>When an approved timesheet is ready for export to payroll, a supervisor will mark it as finalized. The status indicator will appear black. </td></tr></tbody></table>

{% hint style="success" %}
**Note:** In the event that an instructor did not approve or dispute their timesheet before your deadline to submit to your payroll system, supervisors can manually approve the timesheet on the instructor's behalf.&#x20;
{% endhint %}


---

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