Learning The Interface
Timesheets
In this view, all of the paid activities for a day will be displayed for any given staff member. Here, supervisors and management can review and approve timesheets.
The desktop interface will look pretty familiar to you if you've also used the Tasks view in Scheduling. Here's a breakdown of the desktop interface:
On the left-hand side, you'll find a list of all your paid activities grouped by their category. You can use this panel to drag & drop paid activities directly onto a timesheet manually.
Heads up: Making a manual adjustment in Timekeeping may not always be the best first step when you're trying to resolve an issue with a timesheet. Check out the Best practices section to learn more.
All your staff with an On shift will appear here by default. As the day progresses, you'll see paid activities generate automatically - once the start time of the task elapses, the paid activity will pop in.
The grey bars at the top of each timesheet indicate that either a task, a class, or a training clinic occurred at that point in time.
The action panel is where you can change the status of a timesheet, view the details of a dispute (when applicable,) and where you can check the history of a timesheet. Check out Timesheet actions & definitions below for some more detail on what each timesheet status means.
Depending on your permission tier, you may not see every button in this screenshot. Get in touch with your school's leadership team if you think something is missing.
At the top of the page, you'll find some handy links that let you tab between your staff's timesheets and the dashboards (more on those below in the Dashboards section.)
If you don't see the dashboards, you may not have permission. Check in with your leadership team to see if you can get access.
My Timesheets
This is the area of the flaik site that instructors will have access to. Staff can see their timesheets for the season, check on the status, and approve or dispute their timesheet - all from their mobile device.
If you'd like to see more of the My Timesheets feature on mobile, check out My Timesheets: Approve or dispute your timesheet.
Timesheet actions & definitions
Timesheets can exist in the following states:
This is the default state for all timesheets. Pending timesheets will have a gray status indicator on the left.
When an instructor approves their timesheet, the upper half of the status indicator will appear yellow.
When a supervisor approves a timesheet, the lower half of the status indicator will appear yellow.
When both the instructor and a supervisor approve the timesheet, the status indicator appears green.
Note: In the event that an instructor did not approve or dispute their timesheet before your deadline to submit to your payroll system, supervisors can manually approve the timesheet on the instructor's behalf.
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